Medical Records

Your medical records document your medical information. They may include:

• Your medical history
• Your family medical history
• Your current health issues
• A list of your medications
• A list of your allergies
• Test results
• Diagnoses
• Information about care or treatments you’ve received
• Immunization records
• Summaries of your patient visits

Privacy & Your Medical Records

Trust Essentia Health to protect the confidentiality of your medical record. We’ll share your health information only as needed for treatment or payment, or with your permission.

Access Your Medical Records

You have the right to inspect, review, and receive a copy of your medical record.

View Your Records Online

Most of your Essentia Health medical records are available through our secure online patient portal, MyChart. i Requested records are usually available within 2-3 business days for you to print or save electronically.

Request Your Medical Records 

Request your medical records by visiting the online patient portal

Or, request your medical records by printing and completing the Authorization for Use and Disclosure of Protected Health Information [PDF]. Fax your completed form to 920-593-3114 or mail to: 

Essentia Health-HIM
502 East Second Street
Duluth MN 55805

Contact Us
If you are having issues with the portal or have additional questions, please contact our Release of Information Vendor Datavant by phone at 866-203-7454 or email at [email protected]. If your issue needs escalation or is unresolved, please contact the Essentia Health HIM Program Manager at 218-786-7885.

Grant Essentia Health Permission to Verbally Discuss Medical & Billing Information

To grant Essentia Health permission to verbally discuss medical & billing information by mail, fax or email, download, print, and complete our Verbal Authorization Form [PDF]. You must sign the form by hand.

Send the completed form to:
Essentia Health– HIM
407 East Third Street
Duluth, MN 55805
Fax: 920-593-3114
Phone: 866-203-7454
[email protected]

Forward Your Medical Information

To forward your medical record information to Essentia from another health system, email to [email protected]

Rapid Medical Records Exchange

You’ll get coordinated care, even when you’re travelling and unable to visit an Essentia Health facility, thanks to our participation in Care Everywhere. This network allows participating health care organizations to quickly, instantly, and securely exchange medical records to help you get the care that’s right for you. We’ll share your records only if you sign a consent form authorizing the release of your records. See a full list of organizations in the Care Everywhere network.